How do we automate the hiring process for the recruiting company?

How concerned are you about losing top candidates due to delays in resume processing and manual job searches?

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These delays can be a significant hurdle in today’s fast-paced recruitment environment. For recruiters, managing these tasks manually can be time-consuming and prone to errors, potentially missing out on the best talent.

Current Recruiting Workflow

Here’s a list of actions a recruiter typically takes when searching for an open job and a suitable candidate:

• Job Analysis
• Job Posting
• Leverage Networks
• Candidate Sourcing
• Screening Resumes
• Candidate Engagement
• Selection and Offer
• Analytics and Reporting

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Recruiters juggle various responsibilities, from handling inquiries to gathering and processing information. To maintain high-quality service without increasing staff, automating the collection and processing of information becomes essential. 

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Client Background

Meet our client: Remotely.works, a team dedicated to connecting top global talent with the best job opportunities. Initially, their processes were based on elementary Airtable setups, lacking advanced automation and containing unnecessary steps. 

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Challenges

• Manual candidate searches
• Manual resume verification and job matching
• Daily manual checks of job sites using various filters
• Difficulty in finding company contacts for collaboration

These issues led to inefficiencies that slowed down their recruitment process and affected their ability to connect with potential candidates promptly.

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Expected Outcomes

• Faster Time-to-Hire:By automating candidate matching and information gathering.
• Enhanced Candidate Experience: Through a user portal and more effective cold emails.
• Scalability: Improved recruitment management capabilities.

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Solutions

1. Efficient Candidate Search

Challenge: Manual job search was slow and inefficient.

Solution: We introduced automation to simultaneously search for candidates across multiple platforms using advanced filters. Relevant candidates were then consolidated into a single CRM system. Key platforms included Rock&Gold, Getro, Consider, and Ventureloop.

2. Vacancy Tracking

Challenge: Manually tracking new vacancies was cumbersome.

Solution: Automation with Crunchbase allowed us to monitor new investments by specific investors or companies. This updated Airtable databases regularly, providing insights into new open positions and giving Remotely.works a competitive edge.

3. Optimizing Contact Selection

Challenge: Managing and filtering large volumes of contact data manually was inefficient.

Solution: Automation streamlined the process of uploading CSV files into Airtable. Using built-in formulas, we filtered contacts by geolocation, position, and experience. We further refined this list with API requests to gather additional contact details, such as emails and phone numbers, and identified relevant job openings.

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Tools and Platforms

• Airtable: The primary database
• Apollo, Crunchbase, Hunter, Snov.io, LinkedIn: Platforms for contact information
• Rock&Gold, Getro, Consider, Ventureloop: Job opportunity sources
• Hubspot: CRM system
• MessageBird, Amplemarket: Cold email tools

Results

Our automation solutions led to remarkable improvements:

• Increased Speed of Job Processing: Integration of various data sources into a unified CRM system significantly sped up the job processing timeline.
• Higher Conversion Rates: Automated investment tracking and database updates provided actionable market insights, enhancing decision-making.
• Improved Accuracy in Contact Selection: Automated CSV processing in Airtable refined contact lists effectively, ensuring higher quality candidate outreach.

By leveraging no-code automation, Remotely.works transformed their recruitment process, overcoming manual inefficiencies and gaining a competitive edge in the talent acquisition space. This case study highlights how no-code solutions can streamline complex workflows and drive significant improvements in performance and scalability.