QuitCode implemented a centralized no-code system that automated purchase order requests, approval routing, and document generation — transforming the agency's operational workflow into a scalable, reliable system.
United States
A growing event management agency was managing purchase orders through a patchwork of spreadsheets, email chains, and manual approvals. Without a unified system, requests were lost, approvals were inconsistent, and each new project required hours of duplicated setup work.
Before automation, the purchase order workflow relied on a fragmented manual process built around Smartsheet and email.
Each purchase order required 4–6 hours to complete
150–200 purchase orders processed every month
Up to 5 stakeholders involved in approvals
Approval logic determined manually for each request
PO documents created and distributed manually
As project volume increased, the process became slower, harder to control, and increasingly error-prone
QuitCode designed a centralized purchase order automation system reusable across all projects.
Airtable used as the central system for projects, purchase orders, and approval logic
Fillout forms enabled structured PO request submission
Automated approval routing based on PO value thresholds
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One-click approve / reject experience for approvers
Automatic PO document generation via Google Docs
Automated delivery of finalized documents to suppliers
Centralized tracking across all projects
This architecture for procurement management.eliminated duplicated workflows and introduced a scalable operational backbone
Purchase order processing
Manual work
Project setup
Approval routing
Document creation
Operational visibilityWe help service organizations turn manual, high-risk processes into structured systems your team can actually run.
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The best way to understand QuitCode isn't through our words — it's through the experiences of the teams we work with.
These guys are an absolute pleasure to work with-fast, responsive, and incredibly easy to communicate with. Most importantly, the results are outstanding. They truly take the time to customize everything to your specific needs. If I could give more than five stars, I would. Highly recommended, and I will definitely be coming back again!
Tell us about your biggest operational challenge, and we'll outline how automation could simplify it-in plain language, not tech talk.
